Security-conscious organizations will ensure that their network and computing assets are protected with the latest technology. Firewalls will be installed. Password rules will be enforced. User authentication will be required. Transmitted data will be encrypted and electronically signed.
The same security-conscious organizations will understand that today’s intelligent multifunction devices (MFPs) and printers have evolved to have many of the same data communications and information storage capabilities found on personal computing devices that are already strictly controlled and secured.
These organizations will employ MFPs and printers that offer the advanced data, devices, communication, and information security features found on Sharp equipment.
Hard Drive Overwrite Access Control
Data Encryption IP/Mac Address Filtering
Secure Networking Protocols Encrypted PDF
Sharp is one of the highest-rated companies in validated MFP products and is regarded as one of the industry's great security innovators.
As MFPs become more integrated, they also become more vulnerable to security breaches. Sharp offers the following security products, tools and applications:
Sharp Data Security Kit
To mitigate the threat of accidental or malicious disclosure of document data, Sharp offers a scalable suite of security solutions geared toward helping preserve the confidentiality of your data.
The optional Data Security Kit (DSK) helps protect and control the major MFP systems and subsystems such as print, copy, scan, fax jobs, network settings, and operating system. Our Advanced Encryption Standard algorithm is applied to all data before it is written to RAM or Flash memory and the disk. The DSK also provides overwriting routines for deleted data, to ensure that all information is virtually irretrievable by unauthorized users.
Sharp Secure Network Interface - Port Management
Sharp MFPs use unique embedded firmware that is not subject to the same virus vulnerability as Microsoft® and Linux® operating systems. Sharp's unique architecture provides no user interface and cannot execute downloaded files or commands sent by an attacker to compromise the system. Our MFPs feature an intelligent network interface that can limit access to specific computers on a network by IP or MAC address, and selectively enable or disable any protocol or service port on each device.
The Security Checklist
Check Your MFP’s Configuration to Ensure Maximum Security
Implement Access Control (Active Directory authentications, proximity cards, CAC, PIV cards and strong passwords.)
Limit users who have administrative rights.
Change the MFPs administrator password to something other than the default.
Close unused ports and disable unneeded network services and protocols.
Use IP and MAC address filtering to limit access to the MFP to only necessary PCs.
Install a Data Security Kit (DSK) or configure built in security features.
Enable SSL protocol as required for HTTPS and IPPS web access and internet printing support.
Ensure that users are assigned to properly configure Authority Groups.
Disable unused device functions.
Periodically check job logs for suspicious activity.
Enable POP3 and SMTP authentication if possible.
Change the MFP’s SNMP community name from its default “public”.
Do not “publish” and MFP’s IP address outside your organization’s firewall unless a very strong administrative password has been set