Here's a question we ask every new client: what does printing cost you per month? Almost nobody knows. Not because they're careless — because the cost is scattered across a lease payment, toner orders, service calls, desktop printer cartridges, and employee time nobody tracks.
Where the money actually hides
- Desktop printers. The quiet budget-killers. Cartridge printing often runs 10¢+ per page — three to four times the cost of a properly sized MFP.
- Oversized equipment. Paying for 75-ppm capacity when your office prints 4,000 pages a month.
- Unmanaged supplies. Rush toner orders, mismatched cartridges, and shelf stock nobody remembers buying.
- Downtime. A machine down for two days costs more in stalled work than a year of proper maintenance.
The number that changes the conversation: cost per page
Total everything — lease or depreciation, service, toner, paper — and divide by your monthly volume. That single number lets you compare machines, vendors, and proposals on level ground. It's the difference between guessing and knowing.
Get your numbers — free
A Print Navigator assessment maps your fleet, measures your true cost per page, and shows you where the money is going. It's free, it's on-site, and there's no obligation — even if you never buy a thing from us, you'll know your numbers.
— The Next Level team
